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What Can I Delegate to a Virtual Assistant by The Write Hand, LLC

Using a virtual assistant can shave hours from your workweek, but knowing which tasks to delegate can be tricky. When considering a virtual assistant, I suggest that you start with a list of tasks that take away from your main business goals. What are you doing that could easily be accomplished by somebody else?

Working remotely is rapidly becoming appealing to employees and employers. Both are finding and capitalizing on the many rewards. Employees are broadening their horizons, working flexible schedules, and finding greater work/life balance; thus creating a happier and more successful employee. Employers are realizing economic savings with the reduction of overhead and better output from employees that are truly enjoying what they do. Virtual Assistants are just one category of remote workers but they sure can save you a lot of time and aggravation.

Certainly running your own business can mean burning the candle at both ends. How many times have you been so overloaded that you just didn’t know which way to go next? Wouldn’t it be great to have your own virtual assistant? Well you can!! No, I don’t mean an assistant that shows up at your door Monday through Friday from 8 to 5. I’m talking about an assistant that is ready when you are, can do a lot or a little; an assistant that you keep in your back pocket for one off tasks or maybe a steady 2-3 hours a week to free you from pesky administrative chores.

No matter if you’re running the race in corporate America or forging your own path in entrepreneurship; a quality virtual assistant can be an economical and beneficial facet of your success. Sometimes, all you need is an Ah-Ha moment to get the wheels spinning…

 
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Posted by on April 11, 2015 in Let's Share...

 

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Why Every Business Should be Blogging…

Great article from Kristin. Give consideration for your business and if you need help setting up a blog, creating posts, and maximizing your SEO; hit me up and I can help you grow your business. Cheers, Ursula

Blog for Business

Why Every Business Should be Blogging

January 8, 2015 — Posted By Kristin Hovde

Why Every Business Should be Blogging
Thanks to modern technology, all it takes to gain the attention of your target audience is a few clicks of the mouse on Twitter, Facebook and LinkedIn, just to name a few. With a majority of people using their social networking sites throughout the day, it makes sense to get on the bandwagon and follow what the crowd is doing. Social media is also one of the most cost efficient marketing mediums available, making it a necessity for small businesses or small budgets.

One often-overlooked, yet critical piece to any good social media marketing campaign is blogging. It allows you to keep your audience posted on the latest news with your company, industry or products. As important as this blogging point is, there are many more reasons why you need to take the plunge and start a blog for yourself.

1. Brings Traffic to Your Website
Having the blog directly connected to your website will bring plenty of new traffic, as long as the content is well-written and useful to your audience. If the blog is not connected to the site, include a link to your homepage in a visible location on the left or right menu bars. After each blog post, take time to post a link to the article on all of your social media sites in order to attract more attention to it.

2. Shows You Are an Expert in Your Industry
One of the best things about writing blogs is it gives you a chance to shine in your industry. Writing about topics that your readers will find helpful and that you have a great knowledge of will help build your reputation as an expert in your field. This is an excellent way to gain the trust and loyalty of customers and prospects.

3. Can be Used to Connect with Customers
Respond to each comment or question left on your blog as a way to show your customers that you hear them and are available to help them. Also, if one commenter has a question, there’s a good chance other people will have the same question. Consider writing an article dedicated to this question as a way to educate your audience on a subject that has been brought to your attention by other readers.

Everyone likes to know they are listened to and by responding to comments or writing blogs based on questions or concerns will leave customers with a positive and lasting impression on your company.

4. Builds Brands
Every social media or blog post you put out there will increase your online presence. The reason for this is because, as long as keywords are also being placed in the articles, potential customers will have a much easier time finding your company when they search for one of those keywords. Also, the more someone sees your company’s name, the more it will be remembered.

5. SEO Purposes
This somewhat ties into building your brand in tip #4. Consistently putting articles online will help your search engine rankings and will leverage your brand. Another important SEO reason to start a blog is because the search engines love new content.

When there is new, quality content that isn’t overly stuffed with keywords, it shows search engines, such as Google, that your website is active and up-to-date.

All of these reasons should be enough for you to stop procrastinating and finally take charge of starting a blog. As I previously mentioned, make sure to stay consistent and write quality content that your customers would want to read. Happy blogging!

Why Every Business Should be Blogging – Full Article Here

 

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3 Mistakes to Avoid when working with a Virtual Assistant

3 Mistakes to Avoid when working with a Virtual Assistant

I have no desire to recreate the wheel if it rolls along just fine. As a Virtual Assistant, I am very much in tune with my strengths and the strength of others. So when I found this article written by Dorie Clark, I felt it was right on and worth sharing. Using a VA can certainly help free up some your time on tasks that aren’t your specialty but you still have to make sure the job is getting done to your desired vision. And as Dorie mentions, I too have subscribed to the 4-Hour Work Week by Tim Ferriss, although in all honesty, I’m still trying to perfect that vision – haha. Frankly, I just like what I do and enjoy being the go-to chick that makes success for my clients.

Dorie Clark – Contributor to Entrepreneur Online Magazine – September 29, 2014

Like many entrepreneurs, I was introduced to the concept of working with a virtual assistant, or VA, by Tim Ferriss’ The 4-Hour Workweek. He extolled the benefits of outsourcing repetitive work (or tasks you aren’t good at or don’t enjoy) so you can focus on your most valuable tasks. Lured by the idea of following the 80/20 rule (i.e., spending my time on the 20 percent of activities that generate 80 percent of my returns), for the past six years, I’ve worked off and on with VAs locally and around the world. They’ve handled a variety of tasks for me, including transcription, sharing articles on social media, uploading and formatting blog posts, audio and video editing, writing interview questions, and more.

If you’re considering hiring one — or would like to improve your working relationship with the ones you’re currently contracting with — here are three mistakes to avoid.

1. Failing to scope out your tasks. Well before you hire a VA, it’s useful to make a list of tasks that you’d like them to perform for you. In my case, it includes things like booking travel arrangements, uploading blog posts and sharing articles on social media. Creating an accurate task list can help you select a VA with the right experience and aptitude. Once you hire your VA — either through personal networking, placing an ad or perhaps by using a service such as Zirtual — you’ll also want to put the same level of advance thought into describing each individual task you’d like accomplished. This is especially critical if you’re dealing with an overseas VA whose cultural reference points may be different than yours; they may not understand that booking a Boston to Atlanta flight with a layover in Los Angeles is a very, very bad idea. You can save yourself a great deal of trouble later by being very precise in your instructions and trying to anticipate questions your VA might have or ways things might go wrong.

2. Not making time to review their work. It’s tempting to think that once you hire a VA, you can delegate the task and then forget it. But, at least at first, that’s definitely not how it works. You need to build time into your calendar to review everything they do, so you can catch problems early and offer suggestions and feedback. Some VAs may be hesitant to alert you if they’ve hit a roadblock or don’t understand your instructions. So checking in frequently and monitoring their progress in the early days can ensure they’re not going down blind alleyways trying to follow instructions they’ve misconstrued. It’s easy to get busy and ignore your VA temporarily; they’re not demanding your time the way a client would. But if you want them to be effective, plan at least 30 minutes per day to review their work early on. That gives them timely and actionable feedback, and will save you money because they’re less likely to have to go back and redo tons of work.

3. Not creating a system. One of the best things I did with my most recent VA was developing an “assistant’s manual” prior to her starting the job. I wrote down step-by-step procedures for the most common tasks I’d be asking her to do and put all the relevant information, such as website passwords or frequent flier numbers, into one easy-to-search document. (Depending on the task, you could also consider making online videos to demonstrate procedures to your VA.) That ensured she wasn’t constantly barraging me with basic questions and she could quickly become self-reliant. When she took on a new task, I also instructed her to write up the procedure and include it in the manual, so that it could become an ongoing reference tool for the future. The goal is to enable an easy transition and avoid having to reinvent the wheel when there’s been a long gap in between performing a particular task (such as uploading a blog post to a particular website with its own layout quirks).

Working with a VA can exponentially increase your productivity – but that’s only if you fully leverage their time and talents. You’ll never harness the real benefit if you’re constantly having to clean up mistakes and do things over again. The only way to avoid that is by planning in advance and setting up the systems that will enable them to succeed.

Full credit and article here

 

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Blogging w/ WordPress at MindFlow Cafe

Blogging Effectively

Being a Virtual Assistant I don’t often get to be in front of my clients. Since using MindFlow Cafe as my WiFi ‘go-to’ place until I leave for The BROAD journey, not only have I picked up a steady client, but I got the opportunity to join forces with their mission and teach a class on Blogging with WordPress.

Today I taught some new bloggers the in’s and out’s and the tips and tricks of blogging. We covered a great many aspect of beginner and intermediate blogging.

Ursula teaching a Blogging ClassSetting Up Your Blog

Posting w/ Pics and Vids

Back Links, Keywords, Open in New Window

Search for Yourself

Be Unique but not too Far Out

Reading your Stats

Oh the list goes on and on. Blogging is a great tool for sharing information on any subject you find interesting, and believe me, if you like there’s others that will too. Reaching your target audience can take a little time and effort, but with the right knowledge and self determination; you’ll be a Blogging Guru in no time.

I guess I forget that not everybody knows what SEO is; Search Engine Optimization. Folks really found great value in the SEO portion of the session and in the fact that you really need to be sure at least the first 150 words of anything you post should always be unique. Typically this would be the case naturally, but with some businesses they think if they recycle the same message over and again, they make their lives easy. NOT SO!!!  You simply find yourself lost in the Google Sandbox or becoming a “bad neighbor” and will not make your way to the top of search engines.

Oh so much information, but I really enjoyed teaching this class and I greatly appreciate the opportunity that MindFlow presented me. In fact, I’ve been working from MindFlow for well over a month and have even gotten a client out of the deal.

So yeah, score one for The Write Hand and for MindFlow – network, network, network.

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Ursula teaching a Blogging Class

 

 
 

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Growing (Slowly) but Growing INDEED

My new client for Virtual Admin work is a real gem and I’m learning a great deal from her. Paula owns and operates East End Business Solutions out of Long Island, NY. I was blessed when she hired me as her VA, not just for the obvious reason that I finally have a recurring gig, but because she is the ideal 1st client for my full-time venture into entrepreneurship. Paula has proven to be an up-beat, kind-hearted woman with a deep desire to succeed and flourish. She has taken the time to recognize that I am a very smart and eager individual and while I do not know everything she needs me to know, she has given me guidance and sent me along my way without micromanaging and with intent to see that we flourish together.

New New New and Good Good Good ~ Despite the slow rate of speed at which my clients are growing, they are growing. My capital will be all gone as of the next round of personal payments, so very soon it’ll be skin of the teeth, praying harder than ever, and getting creative with Ramen Noodles (hehehe). I have always believed in the barter and trade system, and now I’m actually making it work in one instance. You see, I sit at my desk for hours and hours, sometimes 10, 12, or more hours a day. Needless to say, it can be grueling and painful. Since being laid-off and being on a strict budget, many luxuries have been cut (case in point: my massages).

Here’s the barter and trade… My massage therapist (and good friend) is also building his independent business because he’s giving more to chiropractors in fees than he’s keeping himself for his services. His company, Saffron and Cedar Wellness, much like my business, needs some marketing. So I have created his blog and write his content based on subject matter he suggests. This takes me about 2 hours a week and in return I get an in-home 1+ hour massage session to help what ails me. Now, if only I could find a trade-off for somebody to steam clean my carpets (hehehehe).

That’s all for now… Time for a snack ;-)~

 

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Office Mates Matter…

As I finished up the work day at nearly midnight last evening, I was listening to my office mate whimper in her sleep. Chasing squirrels perhaps? Taking that long walk in the woods maybe? Who knows what she was dreaming of, and since she’s not the best conversationalist, I surely couldn’t get a clear answer.

Conversations or not, this little beast is by far my biggest fan.

World…. meet B.B. Girl.

B. B. is a teacup poodle, weighing in at a whopping 4.5 pounds. She is 10 years old as of March 8th, she’s full of grey hair, and missing several teeth. But this little girl is the sweetest, most dedicated friend in the world.

Since I truly sat down to focus on building my business 4 weeks ago this weekend, she has been right by my side the entire time. She used to get the privilege of sitting in my lap when I was at the computer, but now the work is more focused, not so much for fun; and the hours are very long. So she has taken up residence on the bar stool with one of her favorite blankies and sometimes her stuffed bunny/squirrel.

B.B. takes breaks with me to get a snack, a meal, a fresh beverage, check the mail, or whatever little household task may be at hand. But otherwise, together – PARTNERS IN CRIME – we sit at this desk together until all hours of the night.

Now don’t you go thinking that B.B. is a workaholic – OH NO…  From time to time she just has to jump on the Harley and take a ride to clear to her head.She has her own doggie backpack and Momma takes her on rides as often as possible.

 
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Posted by on April 12, 2012 in Blogging, Creative Writing

 

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Rico Love ~ Interview Transcription

I woke up this morning with only one ghostwriting project on my plate and it was mostly finished other than jazzing up some verbiage, proofreading, and linking. So when I saw an email in my guru.com inbox from Sean Williams at Page21Magazine, I was tickled to have work from him again. I’m really diggin’ this new subject matter and I enjoy checking out the artists and hearing new songs as I transcribe the interviews.

Rico Love used to make his coin rapping and singing … now he’s gone big time as the CEO of Division1, writing songs, developing talent, producing for and collaborating with artists like Sean ‘Puff Daddy’ Combs, Emjay, Cherlise, Teairra MariAmeriie, Usher, Beyonce, and many more.

Rico Love has certainly taken his talent beyond rap music and is making his way to the top of the charts in what is bound to be a successful career. And as always, I cannot divulge the content of the interview but there’s plenty to be excited about, so follow Page21 Magazine for the latest greatest buzz …

 

 
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Posted by on March 29, 2012 in Transcription

 

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