In the last 10 years people have been hearing about and experiencing virtual work at a staggering pace. After all, if productive work can be accomplished with less overhead and micromanaging; it’s a win/win for both employer and worker. A vast array of fields can benefit from virtual workers. At The Write Hand, LLC, my team and I focus on business administration, marketing, and online presence for small to medium businesses. It’s important to have a virtual team that has members with varied talents.
When it comes to hiring a Virtual Assistant or team of them for that matter; the hiring process is nearly the same as hiring on-site support. However, some folks aren’t sure where to start when it comes to managing a Wise Partnership with a Virtual Assistant team. Along with some of my other tips found in Let’s Share; I offer these tips to give you a basic foundation on creating a Wise Partnership with a Virtual Assistant.
A great Virtual Assistant has many talents, so why should you hire somebody that needs training? Well, your VA may not need hand-holding or formal education but training him or her to your processes and business strategies is only wise. The great thing about a VA is that they are for the most the type of people who are quite flexible because their business is to serve many types of people and companies. Take some time to share your visions and processes. You will likely find that the training is easier than expected because of your VA’s many talents.
It will be important to have patience with yourself and your Virtual Assistant. I like to tell new clients to create a list of tasks they want to delegate, or in the case of building a website; a list of all the highlights they wanted built. Then, number them in order of importance. Start a Wise Partnership with your Virtual Assistant be delegating some of the smaller, easier tasks firsts. This accomplishes two things: 1) It gets many small details out of the way and 2) is a great way to begin to share your operations and visions with your Virtual Assistant -you learn each others’ methods.
It’s easy to put aside tasks, particularly ones that may seem pesky. As a deadline approaches you may felt in the past a great stress and regret for putting it off. Even if you don’t have all the details right away, let your Virtual Assistant know that a particular project will be coming up and due by XX date. A great VA will keep the task on a timeline or To-Do list and will gently remind you (a few times if needed), that the deadline is approaching. You may find these projects are easier managed in pieces. If on the other hand you suddenly come upon an urgent need, let your VA know immediately so they allocate the proper time for the project; after all, you are not likely their only client. It may be necessary to rearrange other priorities to accomplish the urgent need; be flexible and forth-coming. In a Wise Partnership with a Virtual Assistant, you may wish to create a project calendar. This will ensure that each of you stays in the know and can meet deadlines with less stress.
Whether you use your Virtual Assistant for random work or for recurring tasks, neither they nor you can read minds. Your VA may be on auto-pilot for some of your recurring tasks, but it’s always good to schedule a regular meeting – perhaps by video conference or phone call. You want to ensure that your VA is upholding your vision and quality. You may often find that the collaboration will generate new ideas and ways you can further utilize your Wise Partnership with a Virtual Assistant.
You may think that you have handed off a bunch of stuff to your Virtual Assistant and you can breathe easy and forget they are out there as long as things are getting done. NO!! Don’t ignore emails or calls from your Virtual Assistant. Remember, they are out there to keep you organized, on-task, and productive in your roles as they perform their roles. If your VA seems to be hounding you about something you just don’t want to think about right now, remember… you hired them to help you through these things. I have found it helpful to form more a kinship/friendship with my clients and to let them know, I am a great sounding-board that is removed from your every hour, every day practice. This gives them more than a Wise Partnership with a Virtual Assistant, it gives them an “out”, a means to “vent”, and an avenue to throw out ideas and see what sticks.
A great Virtual Assistant will have not only a variety of talents but the fortitude to delicately “push” you towards the goals you set together. In creating a Wise Partnership with a Virtual Assistant you will develop a strategy and routine that fits your both very well. After a wee bit of time you should find that your partnership comes easy, that your idea sharing is fluid, and your tasks are being accomplished seamlessly and with far reduced stress from that or ordinary office life.